Executive Assistant

JOB SUMMARY

Manages and coordinates the day-to-day operations of the executives’ office. Oversees various administrative responsibilities. Represents organization to internal and external constituencies and organizations including various public officials, legislators, representatives from regulatory agencies, other healthcare executives, physicians and clinical staff.

Function: Administrative Support

Family: Administrative Support

Level: Lead

FLSA: Non-Exempt

JOB REQUIREMENTS

Minimum Education

  • High School Education/GED or equivalent: Preferred
  • Associate’s / Technical Degree or equivalent combination of education/related experience: Preferred

Minimum Work Experience

  • Five years' relevant experience: Preferred

Required Licenses

  • Other
  • Refer to the Required Licenses and Certifications list for additional job and/or unit specific requirements.

Required Skills

  • Refer to Job Analysis #05A for details regarding additional ability requirements.

ORGANIZATIONAL EXPECTATIONS

Adheres to the Adventist Health Mission, Vision and Values statements. Complies with behavioral standards, policies, procedures and handbooks established by the organization and their respective ministries. Abides by the guiding principles of the Code of Conduct.

ESSENTIAL FUNCTIONS

Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff. Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining files. Screens communication (e.g., mail, phone calls) as directed by executive. Oversees special projects/events (i.e. retreat, dinners, conferences, presentations). Performs other job-related duties as assigned.

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